Kindly be informed that

Using this phrase is like setting the stage for a performance. It always comes at the beginning of a sentence or a major clause. The structure is simple: Kindly be informed that + [subject] + [verb]. For example, Kindly be informed that your application has been received. You don’t need to add please before it, as kindly already does the job of being polite. In fact, saying 'Please kindly be informed' is a bit like wearing two hats at once—totally unnecessary and a little bit silly. The phrase is almost always used in writing, specifically in emails, formal letters, or public notices. You will rarely hear someone say this out loud unless they are reading a pre-written statement or trying to be intentionally ironic. It’s a great tool for delivering news that might be slightly inconvenient, like a change in schedule or a new policy, because the 'kindly' part tries to keep the recipient in a good mood. Just remember to follow it with a complete thought; you can't just leave people hanging after such a grand entrance!

This phrase sits right at the top of the formality scale. If language were a hierarchy, this would be the CEO. It belongs to the 'Very Formal' or 'Professional' register. You’ll find it in legal documents, government notices, and corporate emails from HR or the Finance department. In modern, fast-paced tech companies (think Google or a trendy startup), this might actually sound a bit too 'stiff' or 'old-school.' Those places prefer 'Just a heads up' or 'Please note.' However, in many parts of the world, especially in countries with a history of British administrative English like India, Nigeria, or Singapore, this phrase is still the gold standard for being respectful. It signals that you are a professional who knows the rules of etiquette. It creates a 'power distance'—it shows you aren't the recipient's best friend, but you are a reliable professional providing necessary data. Using it with your friends or family would be hilarious; imagine texting your roommate, Kindly be informed that I have finished the milk. They’d probably ask if you’ve been possessed by a 19th-century lawyer.

You’ll see this phrase in the wild mostly in your inbox. One common scenario is a bank notification: Kindly be informed that our systems will undergo maintenance this Sunday. Another is a landlord notifying tenants: Kindly be informed that the water supply will be interrupted for two hours. It also appears in academic settings, like an email from a professor: Kindly be informed that the deadline for the essay has been extended to Friday. Notice how in all these examples, the speaker is someone in a position of 'giving' information to someone else. It’s also very popular in airline announcements or travel itineraries. If you’ve ever received a formal invitation to a wedding or a gala, you might see, Kindly be informed that the dress code is Black Tie. It’s the polite way of saying 'Don't show up in your pajamas, please.' It’s all about setting expectations without being rude.

Reach for this phrase when the stakes are high or the context is strictly professional. It’s perfect for 'official' notifications. If you are writing to a client you haven't met, or to a government agency, this phrase is a safe bet. It shows you are serious and respectful. It’s also excellent when you need to deliver neutral or slightly negative news in a way that remains clinical and polite. For instance, if a job applicant wasn't successful, an HR manager might write, Kindly be informed that we have decided to move forward with other candidates. The formality provides a 'cushion' for the bad news. It’s also useful in public notices—signs in a park or a library often use this to tell people about rules or closures. Basically, if you are wearing a suit (literally or metaphorically), this phrase fits the outfit. Use it when you want to sound like you have everything under control and you are following proper protocol.

Avoid this phrase like the plague in casual settings. If you use it in a WhatsApp group with your buddies, you will definitely get some weird looks (or at least some laughing emojis). It’s also becoming less popular in modern 'casual' business English. If your boss signs their emails with 'Cheers' and uses lots of emojis, Kindly be informed will make you sound like a robot from the 1980s. Don't use it for small, trivial things either. You wouldn't say, Kindly be informed that I like your shoes. That’s just creepy. Also, avoid it if you are trying to build a warm, personal relationship with a customer. It can feel cold and 'faceless.' In those cases, 'I wanted to let you know' is much more human. Finally, never use it when you are angry and trying to be sarcastic—'Kindly be informed that you are being annoying' is a very passive-aggressive way to start a fight. Stick to 'I'm upset' instead!

The most frequent error is the 'Politeness Overload.' Many learners write Please kindly be informed that... This is redundant. Kindly is already the 'please' of the sentence. It’s like saying 'Please please let me know.' Another common mistake is forgetting the that. You can't say Kindly be informed your package is here. It needs the connector. Also, watch out for the passive voice. Some people try to make it active: Kindly inform me that... but that changes the meaning entirely! That would be asking the *other* person to tell *you* something. Remember, be informed means *you* are the one doing the telling. Some learners also use it to ask for things, like Kindly be informed to send me the file. This is incorrect. Use it only for sharing information, not for giving orders.

If you find Kindly be informed that a bit too heavy, you have plenty of other options. Please be advised that is its closest cousin—it's just as formal but slightly more common in American legal contexts. Please note that is a bit shorter and feels a little more modern; it’s great for highlighting a specific detail in an email. If you want to be more direct but still professional, try I am writing to inform you that. For something a bit softer, I would like to let you know that works beautifully. In more casual offices, you’ll often see Just a heads up that or even just FYI (For Your Information). If you’re feeling very British, you might even see Pray be informed, though that’s so old you’d need a quill and parchment to write it! Choosing the right variation depends on how much 'suit and tie' energy you want to project.

Is it okay to use this in a text message? Generally, no. It’s way too formal for the 'instant' vibe of texting. Is it grammatically correct? Yes, it's a perfectly valid passive imperative construction. Is it better than 'Please note'? Not necessarily—'Please note' is more versatile and modern. Does it sound bossy? A little bit, because it’s an instruction for the other person to 'be informed.' However, the word 'kindly' is there to take the edge off. Can I use it in an essay? It’s usually better to just state the facts directly in academic writing, as this phrase is more for 'notices' and 'correspondence.' Is it common in US English? It’s used, but you’ll find it much more frequently in British, Indian, or West African business English. It’s a great phrase to have in your 'professional toolkit' for when you really need to sound like you mean business.