B2 Expression Formal 6 min read

This is in reference to

Formal business communication expression

In 15 Seconds

  • Connects current statement to past context.
  • Used in formal and professional settings.
  • Ensures clarity, avoids ambiguity.
  • A polite signpost for specific topics.

Meaning

This phrase is like a polite signpost, pointing directly to the specific topic, email, or conversation you're about to discuss. It's a professional way to say, "Hey, remember that thing we talked about? I'm talking about *that* now." It adds clarity and ensures everyone is on the same page, avoiding any awkward misunderstandings.

Key Examples

3 of 10
1

Replying to a work email about a project update

Hi team, `this is in reference to` the Q2 earnings report we discussed last week. I have some updates.

Hi team, this is regarding the Q2 earnings report we discussed last week. I have some updates.

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2

Following up on a customer service inquiry

Dear Support, `this is in reference to` my service request #7890 submitted on Monday. I'm still awaiting a response.

Dear Support, this is about my service request #7890 submitted on Monday. I'm still awaiting a response.

<svg class="w-5 h-5" fill="none" stroke="currentColor" viewBox="0 0 24 24" aria-hidden="true"><path stroke-linecap="round" stroke-linejoin="round" stroke-width="2" d="M21 13.255A23.931 23.931 0 0112 15c-3.183 0-6.22-.62-9-1.745M16 6V4a2 2 0 00-2-2h-4a2 2 0 00-2 2v2m4 6h.01M5 20h14a2 2 0 002-2V8a2 2 0 00-2-2H5a2 2 0 00-2 2v10a2 2 0 002 2z"/></svg>
3

Instagram caption for a throwback photo

Throwback to that epic trip! `This is in reference to` our crazy adventure in Thailand. #memories

Throwback to that epic trip! This is about our crazy adventure in Thailand. #memories

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🌍

Cultural Background

In American business culture, 'This is in reference to' is often used to get straight to the point, reflecting the value of 'time is money.' British English often uses this phrase to maintain a polite but firm professional distance, especially in official government correspondence. Japanese professionals often prefer this phrase when writing in English because it maps well to their own formal 'ni kanshite' structure, helping them sound appropriately respectful. German speakers value the precision of this phrase, as it mirrors the highly structured nature of German legal and professional writing.

🎯

Use it in Subject Lines

In very formal emails, you can use 'Ref:' in the subject line followed by a case number or topic to look extremely professional.

⚠️

Don't Overuse It

If you use this phrase in every sentence, your writing will become 'wordy' and hard to read. Use it once at the start to set the context.

In 15 Seconds

  • Connects current statement to past context.
  • Used in formal and professional settings.
  • Ensures clarity, avoids ambiguity.
  • A polite signpost for specific topics.

What It Means

Ever feel like you're talking in circles? Or that you need to jog someone's memory before diving into a detailed point? That's where this is in reference to comes in. It’s a super helpful phrase, acting like a little mental spotlight. It shines a light on exactly what "this" refers to. Think of it as your personal clarity assistant! It neatly links your current thoughts to a previous discussion, email, or document. It stops confusion in its tracks, which is always a good thing, right?

How To Use It

Using this phrase is pretty straightforward. You just pop it in before you explain your point. It sets the stage for what you're about to say. For example, if you're replying to an old email, you might start with, "Hi Sarah, this is in reference to your email from last Tuesday about the project budget." See? Instant connection. You can use it in emails, formal reports, or even professional conversations. It's like putting a little "here be dragons" sign, but for topics!

Formality & Register

Alright, let's talk vibes. This is in reference to is definitely on the formal side of the spectrum. You wouldn't text your best friend, "OMG, this is in reference to your post last night, it was hilarious!" Unless you're trying to be super sarcastic, which could be funny. But generally, save it for work, school, or any situation where professionalism is key. It's perfectly at home in a business meeting or a detailed proposal. It helps maintain a respectful and structured tone. So, don't bust it out for casual chat, unless you want to sound like a robot. Just kidding (mostly).

Real-Life Examples

Imagine you're dealing with customer service. They might say, "This is in reference to your recent inquiry about the delayed package." Clear, right? Or in a project update email: "Team, this is in reference to our discussion yesterday regarding the Q3 targets." It’s precise and efficient. Even in legal documents, you'll see it a lot, linking clauses to specific sections. It's the linguistic equivalent of a perfectly organized file cabinet. Everything has its place and is easy to find.

When To Use It

Use this is in reference to when you need to make an unambiguous connection. It’s perfect for follow-up emails. Great for formal complaints or official requests. Excellent for clarifying points in a professional presentation. Think of it when you're writing a report or responding to a formal query. It's your go-to phrase for adding clarity in serious contexts. It ensures no one is left guessing about your topic. Like when you're trying to explain a meme to your grandma, you need to be very clear about the source material.

When NOT To Use It

Avoid this is in reference to in casual settings. Skip it with friends, family, or informal chats. It can sound stiff and overly formal. Don't use it if the context is already obvious. If you're having a back-and-forth email chain on a single topic, you don't need to re-introduce it every time. It’s like wearing a tuxedo to a beach party – a bit much. Keep it out of text messages and social media comments. Unless you're posting a very serious policy update on LinkedIn.

Common Mistakes

One common error is using it when the connection is unclear. The this needs a clear antecedent. Another mistake is using the plural references instead of reference. It’s always singular!

"I received your email. This is in references to the budget." "I received your email. This is in reference to the budget."
"I wanted to talk. This is in reference to... you know." (Unclear) "I wanted to talk. This is in reference to our conversation yesterday about the marketing strategy." (Clear)

Always be specific about what "this" refers to. Don't leave people hanging.

Common Variations

While this is in reference to is quite standard, you'll hear variations. Slightly less formal options include this is regarding or this is with regard to. Even more casual might be this is about. In speech, people might just say, "Regarding our last chat..." or "About that email..." Regional differences are subtle here. The core phrase remains largely consistent globally in formal English. It's a global team player!

Real Conversations

Email (Formal)

R

Recipient

John Doe
S

Subject

Follow-up on Q2 Report
B

Body

Dear Mr. Doe, this is in reference to your feedback on the Q2 sales report. We've implemented the suggested changes.

Meeting (Professional)

Project Lead: "Before we move on, this is in reference to the client's concern about the project timeline. We need a revised strategy."

Customer Service (Written)

Customer Service: "Your ticket #12345. This is in reference to your request for a refund. We are processing it now."

Legal Document

L

Lawyer

"Clause 3. This is in reference to the terms of the agreement signed on January 1st."

Quick FAQ

Q. Can I use in reference to without "this is"?

A. Yes, often in subject lines or as a preamble. For example, "In reference to Project X budget." It's a bit more concise.

Q. Is in regard to the same as in reference to?

A. They are very similar and often interchangeable in meaning, both formal. In reference to might imply a direct citation or previous mention slightly more strongly.

Q. Can I say this references something?

A. Yes, this references is grammatically correct and means the same thing. It's a bit more active and concise. So, you have options!

Q. How common is this phrase in everyday spoken English?

A. Not very common in *everyday* spoken English, as it tends to be quite formal. You'd usually hear more casual alternatives in conversation.

Q. Is it okay to use re: in emails instead?

A. Yes, re: is a common and accepted abbreviation, especially in email subject lines, standing for 'regarding' or 'in reference to'. It's very practical.

Usage Notes

This phrase is a staple in formal and professional communication, signaling a clear connection to a prior context. Its formality means it generally feels out of place in casual settings. A critical 'gotcha' is ensuring the 'this' explicitly refers to a clearly understood preceding element, avoiding vagueness at all costs.

🎯

Use it in Subject Lines

In very formal emails, you can use 'Ref:' in the subject line followed by a case number or topic to look extremely professional.

⚠️

Don't Overuse It

If you use this phrase in every sentence, your writing will become 'wordy' and hard to read. Use it once at the start to set the context.

💬

The 'Cold' Factor

Be aware that this phrase can sound 'cold.' If you want to be friendly, use 'I'm writing about...' instead.

Examples

10
#1 Replying to a work email about a project update
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Hi team, `this is in reference to` the Q2 earnings report we discussed last week. I have some updates.

Hi team, this is regarding the Q2 earnings report we discussed last week. I have some updates.

Clearly introduces the topic of the current email by linking it to a previous discussion.

#2 Following up on a customer service inquiry
<svg class="w-5 h-5" fill="none" stroke="currentColor" viewBox="0 0 24 24" aria-hidden="true"><path stroke-linecap="round" stroke-linejoin="round" stroke-width="2" d="M21 13.255A23.931 23.931 0 0112 15c-3.183 0-6.22-.62-9-1.745M16 6V4a2 2 0 00-2-2h-4a2 2 0 00-2 2v2m4 6h.01M5 20h14a2 2 0 002-2V8a2 2 0 00-2-2H5a2 2 0 00-2 2v10a2 2 0 002 2z"/></svg>

Dear Support, `this is in reference to` my service request #7890 submitted on Monday. I'm still awaiting a response.

Dear Support, this is about my service request #7890 submitted on Monday. I'm still awaiting a response.

Formal way to remind someone about a pending issue, providing a specific reference.

#3 Instagram caption for a throwback photo
<svg class="w-5 h-5" fill="none" stroke="currentColor" viewBox="0 0 24 24" aria-hidden="true"><path stroke-linecap="round" stroke-linejoin="round" stroke-width="2" d="M14.828 14.828a4 4 0 01-5.656 0M9 10h.01M15 10h.01M21 12a9 9 0 11-18 0 9 9 0 0118 0z"/></svg>

Throwback to that epic trip! `This is in reference to` our crazy adventure in Thailand. #memories

Throwback to that epic trip! This is about our crazy adventure in Thailand. #memories

A slightly ironic, humorous use in a casual context, playing on its formality for effect.

#4 Texting a friend about a shared inside joke
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You know that weird dream I had? `This is in reference to` the flying pizzas! 😂🍕

You know that weird dream I had? This is about the flying pizzas! 😂🍕

Used playfully in a casual chat to connect to a previously shared, unique experience.

#5 A YouTube comment on a review video
<svg class="w-5 h-5" fill="none" stroke="currentColor" viewBox="0 0 24 24" aria-hidden="true"><path stroke-linecap="round" stroke-linejoin="round" stroke-width="2" d="M14.828 14.828a4 4 0 01-5.656 0M9 10h.01M15 10h.01M21 12a9 9 0 11-18 0 9 9 0 0118 0z"/></svg>

Great review! `This is in reference to` your point about battery life – completely agree.

Great review! This is about your point about battery life – completely agree.

Provides a direct and clear link to a specific part of the video review.

#6 Discussing a complex topic in a research paper
<svg class="w-5 h-5" fill="none" stroke="currentColor" viewBox="0 0 24 24" aria-hidden="true"><path stroke-linecap="round" stroke-linejoin="round" stroke-width="2" d="M21 13.255A23.931 23.931 0 0112 15c-3.183 0-6.22-.62-9-1.745M16 6V4a2 2 0 00-2-2h-4a2 2 0 00-2 2v2m4 6h.01M5 20h14a2 2 0 002-2V8a2 2 0 00-2-2H5a2 2 0 00-2 2v10a2 2 0 002 2z"/></svg>

The phenomenon observed, `this is in reference to` the statistical anomalies in dataset C, requires further investigation.

The phenomenon observed, regarding the statistical anomalies in dataset C, requires further investigation.

Used to precisely define what 'the phenomenon observed' is, ensuring academic rigor.

Mistake: Using plural 'references' Common Mistake
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✗ Dear Sir/Madam, `this is in references to` your advertisement. → ✓ Dear Sir/Madam, `this is in reference to` your advertisement.

✗ Dear Sir/Madam, this is about your advertisement. → ✓ Dear Sir/Madam, this is about your advertisement.

The phrase always uses the singular 'reference'.

Mistake: Unclear antecedent for 'this' Common Mistake
<svg class="w-5 h-5" fill="none" stroke="currentColor" viewBox="0 0 24 24" aria-hidden="true"><path stroke-linecap="round" stroke-linejoin="round" stroke-width="2" d="M14.828 14.828a4 4 0 01-5.656 0M9 10h.01M15 10h.01M21 12a9 9 0 11-18 0 9 9 0 0118 0z"/></svg>

✗ I saw something yesterday. `This is in reference to` the thing. → ✓ I saw something yesterday. `This is in reference to` the new art exhibit you mentioned.

✗ I saw something yesterday. This is about the thing. → ✓ I saw something yesterday. This is about the new art exhibit you mentioned.

Always ensure 'this' clearly points to a specific prior mention or context.

#9 A heartfelt message remembering a shared past
<svg class="w-5 h-5" fill="none" stroke="currentColor" viewBox="0 0 24 24" aria-hidden="true"><path stroke-linecap="round" stroke-linejoin="round" stroke-width="2" d="M4.318 6.318a4.5 4.5 0 000 6.364L12 20.364l7.682-7.682a4.5 4.5 0 00-6.364-6.364L12 7.636l-1.318-1.318a4.5 4.5 0 00-6.364 0z"/></svg>

Every time I hear this song, `this is in reference to` our unforgettable summer road trip years ago.

Every time I hear this song, this is about our unforgettable summer road trip years ago.

Connects a current sensory experience (hearing a song) to a cherished past memory.

#10 Writing an official complaint about a product
<svg class="w-5 h-5" fill="none" stroke="currentColor" viewBox="0 0 24 24" aria-hidden="true"><path stroke-linecap="round" stroke-linejoin="round" stroke-width="2" d="M21 13.255A23.931 23.931 0 0112 15c-3.183 0-6.22-.62-9-1.745M16 6V4a2 2 0 00-2-2h-4a2 2 0 00-2 2v2m4 6h.01M5 20h14a2 2 0 002-2V8a2 2 0 00-2-2H5a2 2 0 00-2 2v10a2 2 0 002 2z"/></svg>

The faulty component, `this is in reference to` the power supply unit, caused the system failure.

The faulty component, regarding the power supply unit, caused the system failure.

Pinpoints the exact problematic part of the product being complained about.

Test Yourself

Complete the sentence with the correct preposition.

This is in reference ____ the email I sent you yesterday.

✓ Correct! ✗ Not quite. Correct answer: to

The standard English expression is always 'in reference to.'

Select the most appropriate formal sentence for a business email.

You want to tell a client you are writing about their recent complaint.

✓ Correct! ✗ Not quite. Correct answer: This is in reference to your recent complaint.

This option uses the correct formal phrase and the correct preposition.

Complete the dialogue with the correct form of the verb.

Manager: 'This is in reference to ________ (update) our security software.'

✓ Correct! ✗ Not quite. Correct answer: updating

After the preposition 'to' in this phrase, we must use the gerund (-ing) form of the verb.

Match the phrase to the correct situation.

Where would you most likely see 'This is in reference to...'?

✓ Correct! ✗ Not quite. Correct answer: A formal letter from a bank

Banks use formal, bureaucratic language to provide clear context for their correspondence.

🎉 Score: /4

Visual Learning Aids

Practice Bank

4 exercises
Complete the sentence with the correct preposition. Fill Blank B1

This is in reference ____ the email I sent you yesterday.

✓ Correct! ✗ Not quite. Correct answer: to

The standard English expression is always 'in reference to.'

Select the most appropriate formal sentence for a business email. Choose B2

You want to tell a client you are writing about their recent complaint.

✓ Correct! ✗ Not quite. Correct answer: This is in reference to your recent complaint.

This option uses the correct formal phrase and the correct preposition.

Complete the dialogue with the correct form of the verb. dialogue_completion B2

Manager: 'This is in reference to ________ (update) our security software.'

✓ Correct! ✗ Not quite. Correct answer: updating

After the preposition 'to' in this phrase, we must use the gerund (-ing) form of the verb.

Match the phrase to the correct situation. situation_matching A2

Where would you most likely see 'This is in reference to...'?

✓ Correct! ✗ Not quite. Correct answer: A formal letter from a bank

Banks use formal, bureaucratic language to provide clear context for their correspondence.

🎉 Score: /4

Frequently Asked Questions

10 questions

Yes, they are functionally the same, but 'This is in reference to' is slightly more formal and 'heavy.'

Yes, especially in subject lines or as a sentence fragment in formal notes.

Because the verb 'refer' and the noun 'reference' are idiomatically paired with 'to' in English.

Only if you are being intentionally formal or perhaps a bit sarcastic with a friend. Otherwise, it's too stiff.

Using the wrong preposition ('of' instead of 'to') or using it in a casual setting.

Yes, or a gerund (an -ing verb). It cannot be followed by a full sentence or a base verb.

It's just a variation. 'With reference to' is very common in British English business letters.

Absolutely. 'I'm calling in reference to...' is a very professional way to start a business call.

Yes, it is a staple of legal writing to link different parts of a case or contract.

Try 'I'm writing to you about...' or 'I wanted to follow up on...' for a warmer tone.

Related Phrases

🔄

Regarding

synonym

About a specific subject.

🔗

With respect to

similar

Concerning a particular point.

🔗

In light of

contrast

Because of new information.

🔗

Apropos of

specialized form

With reference to; concerning.

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