記入 en 30 secondes
- 記入 (kinyū) means filling in a form or entering data into a specific blank space.
- It is a formal word used at banks, hospitals, and government offices for administrative tasks.
- Commonly used as a suru-verb (記入する) or with 'please' (記入してください).
- Distinguish it from 'kaku' (general writing) and 'nyūryoku' (digital/keyboard input).
The Japanese term 記入 (きにゅう - kinyū) is a fundamental noun and suru-verb used primarily in administrative, educational, and professional contexts. At its core, it refers to the physical or digital act of entering information into a designated space, such as a form, a ledger, or a questionnaire. Unlike general writing (書く), 記入 implies a structured environment where specific data is required to complete a document.
- Etymology & Composition
- The word is composed of 記 (ki), meaning 'to record' or 'scribe,' and 入 (nyū), meaning 'to enter' or 'put in.' Together, they literally translate to 'recording-entry.'
- Semantic Range
- While 'filling out' is the most common translation, it specifically covers the act of putting ink to paper or text into a field. It is less about the creative process and more about the data-entry process.
- Practical Application
- You will encounter this word at city halls (役所), hospitals (病院), and when signing up for services. It is the 'input' stage of any bureaucratic process.
「こちらの書類に必要事項を記入してください。」
In the modern era, the line between physical and digital 記入 has blurred. Even on a PDF form, the act of typing your name into the box is still referred to as 記入. It suggests a sense of completion and formal record-keeping. When you see this word, think of 'official data entry.'
Common Object
氏名 (Full Name)
Common Action
記入漏れ (Omission)
Using 記入 correctly requires understanding its role as a suru-verb (記入する) and its frequent appearance in compound nouns. It is most often paired with the particle を (wo) to indicate what is being filled in.
- Verb Form: 記入する (To fill in/enter). Example: 住所を記入する (Fill in the address).
- Passive Form: 記入される (To be filled in). Example: 全ての項目が記入されているか確認してください (Please check if all items are filled in).
- Honorific Form: ご記入 (Gokinyū). This is essential for polite requests.
Requesting Information Politely:
「恐れ入りますが、こちらにご記入いただけますか？」
(Excuse me, but could you please fill this out?)
One of the most critical aspects of using 記入 is handling the 'items' (項目 - kōmoku) or 'required information' (必要事項 - hitsuyō jikō). In a professional setting, you are rarely just 'writing'; you are 'entering data' into a system of record.
You will encounter 記入 in almost every formal interaction in Japan. It is the gatekeeper word for services and legal procedures. Here are the primary locations:
1. Public Offices (役所)
When applying for residency, moving, or taxes. You'll hear: "こちらの申請書に記入してください" (Please fill out this application form).
2. Hospitals (病院)
The first thing you do is fill out a 問診票 (monshinhyō - medical interview sheet). The receptionist will say: "問診票の記入をお願いします" (Please fill out the medical sheet).
3. Banks (銀行)
Opening an account or transferring money requires 記入 of account numbers and personal details.
4. Job Interviews (面接)
Filling out a 履歴書 (rirekisho - resume) or an entry sheet involves meticulous 記入.
In these contexts, the word carries a weight of accuracy. A mistake in 記入 can lead to delays or legal issues. Therefore, it is often accompanied by the instruction 「正確に記入してください」 (Please fill in accurately).
Learners often confuse 記入 with other 'writing' verbs. Understanding the nuances is key to sounding natural.
- Mistake 1: Confusing with 署名 (Shomei)
- 署名 means 'signature.' While you 記入 your name, the act of signing specifically for legal consent is 署名. Don't say 'Sign the form' using 記入.
- Mistake 2: Confusing with 記載 (Kisai)
- 記載 is more formal and often refers to what is already written in a document or record. 記入 is the act of writing it in. Example: "記載内容を確認する" (Check the recorded content).
- Mistake 3: Confusing with 入力 (Nyūryoku)
- As mentioned, 入力 is for digital input. While you can use 記入 for digital forms, you cannot use 入力 for a paper form with a pen.
// Incorrect Usage
日記を記入する (Wrong)
// Correct Usage
日記を書く (Right)
Reason: A diary is creative/personal writing, not a form-filling activity.
To master 記入, you must distinguish it from its synonyms. Each has a specific 'flavor' of writing or recording.
| Word | Nuance | Best For... |
|---|---|---|
| 記入 (Kinyū) | Filling in blanks | Forms, surveys |
| 記載 (Kisai) | Formal recording | Official records, fine print |
| 記述 (Kijutsu) | Descriptive writing | Exams, essay questions |
| 入力 (Nyūryoku) | Digital input | Computers, apps |
| 署名 (Shomei) | Signature | Contracts, petitions |
How Formal Is It?
Niveau de difficulté
Grammaire à connaître
〜てください (Request)
〜の上で (After doing...)
〜ないように (In order not to...)
〜済み (Completed suffix)
〜漏れ (Omission suffix)
Exemples par niveau
ここに名前を記入してください。
Please fill in your name here.
Verb + kudasai (polite request).
住所を記入します。
I will fill in the address.
Standard masu-form.
記入はペンでお願いします。
Please fill it in with a pen.
Noun usage with 'onegaishimasu'.
この紙に記入してください。
Please fill out this paper.
Ni particle for location.
名前の記入を忘れました。
I forgot to fill in my name.
Noun + wo + wasuremashita.
ここ、記入してください。
Fill this in, please.
Casual polite request.
記入が終わりました。
I finished filling it in.
Noun + ga + owarimashita.
ご記入ありがとうございます。
Thank you for filling it out.
Honorific 'go' + noun.
必要事項を記入してください。
Please fill in the required items.
Hitsuyō jikō (required items) is a common collocation.
黒のボールペンで記入してください。
Please fill it in with a black ballpoint pen.
De particle for instrument/means.
記入例を見てください。
Please look at the filling-in example.
Kinyū-rei (example) is a compound noun.
間違えずに記入してください。
Please fill it in without making mistakes.
Zu ni (without doing).
電話番号の記入が必要です。
Filling in the phone number is necessary.
Noun + ga + hitsuyō desu.
全て記入しましたか？
Did you fill in everything?
Subete (all) used as an adverb.
記入漏れがありますよ。
There is something you forgot to fill in.
Kinyū-more (omission) is a key A2/B1 term.
裏面も記入してください。
Please fill in the back side as well.
Rimenz (back side).
アンケートの記入にご協力ください。
Please cooperate by filling out the survey.
Gokyōryoku (cooperation) is formal.
楷書ではっきりと記入してください。
Please fill it in clearly in block letters.
Kaisho (block script).
記入内容に間違いがないか確認してください。
Please check if there are any mistakes in the entered content.
Kinyū naiyō (entered content).
鉛筆での記入は認められません。
Filling it in with a pencil is not permitted.
Mitomeraremasen (passive negative of permit).
所定の用紙に記入の上、提出してください。
Please fill out the prescribed form and submit it.
V-te + no ue (after doing X, then Y).
記入方法がわからない場合は、係員に聞いてください。
If you don't know how to fill it in, please ask the staff.
Kinyū hōhō (method of filling in).
この欄には何も記入しないでください。
Please do not write anything in this column.
Ran (column/field).
オンラインでも記入が可能です。
It is also possible to fill it out online.
Kanō (possible).
虚偽の記入をした場合、罰せられることがあります。
If you make a false entry, you may be punished.
Kyogi (falsehood/lie).
記入済みの書類をスキャンして送ってください。
Please scan and send the completed documents.
Kinyū-zumi (already filled in).
訂正する場合は、二重線で消して記入し直してください。
If you make a correction, cross it out with double lines and rewrite it.
V-naosu (to do over again).
履歴書の記入には細心の注意を払うべきだ。
You should pay the utmost attention when filling out your resume.
Saishin no chūi (utmost care).
記入欄が足りない場合は、別紙に書いてください。
If the entry field is insufficient, please write on a separate sheet.
Kinyū-ran (entry field).
全ての項目を正確に記入することが求められます。
Accurate entry of all items is required.
Motomerareru (to be required).
記入漏れがないよう、再度ご確認ください。
Please check again to ensure there are no omissions.
Yō (in order to/so that).
申込書への記入は、本人が行ってください。
The application form must be filled out by the person themselves.
Honnin (the person in question).
記入事項の不備により、申請が受理されませんでした。
The application was not accepted due to deficiencies in the entered items.
Fubi (deficiency/inadequacy).
帳簿への記入を怠ると、監査で指摘されます。
If you neglect to make entries in the ledger, it will be pointed out during the audit.
Okotaru (to neglect).
記入の簡略化を図るため、フォーマットを刷新した。
We revamped the format to simplify the entry process.
Kanryakuka (simplification).
誤記入を防ぐためのダブルチェック体制を構築する。
Establish a double-check system to prevent erroneous entries.
Gokinyū (erroneous entry).
記入された個人情報は、厳重に管理いたします。
The entered personal information will be strictly managed.
Genjū ni (strictly).
手書きでの記入は、読み取りエラーの原因となります。
Handwritten entries cause reading errors (in OCR).
Yomitori (reading/scanning).
記入枠からはみ出さないように注意してください。
Be careful not to go outside the entry frame.
Hamidasu (to protrude/go out of).
本フォームへの記入をもって、同意したものとみなします。
By filling out this form, you are deemed to have agreed.
Motte (by means of/with).
記入内容の信憑性を担保するため、公的書類の添付を求める。
To guarantee the credibility of the entered content, we require the attachment of official documents.
Shinpyōsei (credibility/authenticity).
膨大なデータの記入作業を自動化し、業務効率を改善した。
We automated the entry of vast amounts of data and improved operational efficiency.
Bōdai (vast/enormous).
記入漏れをシステム側で検知するバリデーション機能を実装する。
Implement a validation function to detect omissions on the system side.
Jissō (implementation).
歴史的文献における記入の跡から、当時の筆記用具を推測する。
Infer the writing tools of the time from the traces of entries in historical documents.
Suisoku (inference).
記入者の主観を排除し、客観的な事実のみを記録せよ。
Exclude the subject's subjectivity and record only objective facts.
Haiju (exclusion).
当該書類への記入は、法的義務を伴うものである。
Filling out the document in question entails a legal obligation.
Tomonau (to accompany/entail).
記入の不備が、重大な訴訟リスクに直結する可能性がある。
Deficiencies in entry could lead directly to significant litigation risks.
Chokketsu (direct link).
電子署名法により、デジタル記入の証拠能力が強化された。
The Electronic Signature Act has strengthened the evidentiary capacity of digital entries.
Shōko nōryoku (evidentiary capacity).
Collocations courantes
Phrases Courantes
Souvent confondu avec
Expressions idiomatiques
— Leaving a field blank/omission.
— To correct an entry by crossing out with two lines.
— Simplification of the entry process.
— Already filled in/completed.
— Blank/not yet filled in.
— Erroneous entry/mistake in writing.
— Sample/Example of how to fill in.
— Entry column/field.
— Batch entry/filling in all at once.
— Filling in on behalf of someone else.
Facile à confondre
Structures de phrases
Famille de mots
Apparenté
Comment l'utiliser
Never use 記入 for stories, poems, or letters.
記入 is primarily paper but acceptable for digital. 入力 is strictly digital.
- Using '記入' for writing a letter.
- Using '記入' for signing a contract (use 'shomei').
- Using a pencil for official '記入'.
- Forgetting the 'u' at the end of 'kinyū'.
- Confusing '記入' (entry) with '購入' (purchase).
Astuces
Suru-Verb usage
Remember that 記入 functions as a noun and a verb. Use it with 'suru' to describe the action.
Pen Choice
Always carry a black ballpoint pen in Japan for filling out forms on the go.
Honorifics
Use 'Gokinyū' when asking someone else to fill something out to sound professional.
Spotting Omissions
Learn 'Kinyū-more' to understand when someone tells you that you missed a field.
Kinyū-rei
Always look for the 'Kinyū-rei' (example) nearby to see the expected format.
Accuracy
In Japan, accurate 記入 is legally binding in many contexts. Take your time.
Digital Forms
On websites, you might see '記入' on the button, but '入力' is more common for the action.
Block Letters
If you see '楷書' (kaisho), write your kanji and kana very clearly without connecting strokes.
Fitting In
Try to keep your writing within the 'Kinyū-ran' (box) to help OCR scanners.
Final Check
Before submitting, say 'Kinyū-more nashi' (No omissions) to yourself as a check.
Mémorise-le
Moyen mnémotechnique
Imagine you have a KEY (KI) to ENTER (NYU) your data into a box.
Origine du mot
Sino-Japanese (Kango) origin, combining the act of recording with the act of placing into a container or space.
Contexte culturel
Sometimes a correction requires a small seal (訂正印) over the error.
Black is the standard; blue is rare for official forms.
Avoid using Frixion pens for official 記入.
Pratique dans la vie réelle
Contextes réels
Amorces de conversation
"このフォームの記入方法を教えていただけますか？"
"記入漏れはありませんか？"
"どこに住所を記入すればいいですか？"
"ペンをお借りして記入してもいいですか？"
"オンラインでの記入は可能ですか？"
Sujets d'écriture
今日、役所でどんな書類に記入しましたか？
記入するのが一番面倒な書類は何ですか？
手書きで記入することについてどう思いますか？
初めて日本の病院で問診票を記入した時のことを書いてください。
デジタル記入と手書き記入、どちらが好きですか？
Questions fréquentes
10 questionsNo, use 'kaku' or 'tsukeru' for a diary. 記入 is for forms.
It is a formal/neutral word. Adding 'go-' makes it polite.
Usually, you cross it out with two lines and write the correct info nearby.
No, signature is 'shomei'. But you might 記入 your name.
Usually no, unless specified. Use a black pen.
It means you missed a spot or forgot to fill in a required field.
Rarely. 'Input' is usually 'nyūryoku' in code.
It is the specific box or column where you are supposed to write.
It's a bit formal. 'Kaite' is more natural for friends.
It means 'not yet filled in' or 'blank'.
Teste-toi 180 questions
/ 180 correct
Perfect score!
Summary
記入 is the essential 'bureaucracy' word. Whenever you are faced with a Japanese form, look for this word to know where and how to provide your information accurately and politely.
- 記入 (kinyū) means filling in a form or entering data into a specific blank space.
- It is a formal word used at banks, hospitals, and government offices for administrative tasks.
- Commonly used as a suru-verb (記入する) or with 'please' (記入してください).
- Distinguish it from 'kaku' (general writing) and 'nyūryoku' (digital/keyboard input).
Suru-Verb usage
Remember that 記入 functions as a noun and a verb. Use it with 'suru' to describe the action.
Pen Choice
Always carry a black ballpoint pen in Japan for filling out forms on the go.
Honorifics
Use 'Gokinyū' when asking someone else to fill something out to sound professional.
Spotting Omissions
Learn 'Kinyū-more' to understand when someone tells you that you missed a field.
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